Confidentiality and Privacy
As part of its commitment to confidentiality and privacy, UCCS does not include personally identifiable information in publicly available records (such as the Clery report), keeps information about assistance and investigations confidential to the greatest extent possible, and only shares information with other university employees who have a legitimate need to know. All records, reports, and investigations relating to sexual misconduct or protected class discrimination and harassment shall be considered confidential and shall not be disclosed publicly except to the extent required by law.
Confidentiality means that information shared by an individual with designated campus or community professionals cannot be revealed to any other person without express permission of the individual, or as otherwise permitted or required by law. Those campus and community professionals who have the ability to maintain confidential relationships include health care providers, mental health professionals, designated victims’ advocates, attorneys, and ordained clergy, all of whom normally have privileged confidentiality that is recognized by Colorado state law. These individuals are prohibited from breaking confidentiality unless 1) given permission to do so by the person who disclosed the information; 2) there is an imminent threat of harm to self or others; 3) the conduct involves suspected abuse of a minor under the age of 18; or 4) as otherwise required or permitted by law or court order.
The University supports the use of confidential resources so that complainants can provide information confidentially and still receive supportive measures as necessary through the Director of Institutional Equity or designee. Communications with these confidential resources are confidential to the extent permitted by statutory law. Confidential resources are not considered “responsible employees” for mandatory reporting purposes.
Privacy generally means that information related to a report of prohibited conduct will be shared with a limited number of individuals who “need to know” in order to assist in the active review, adjudication, resolution of the report, and related issues. All University employees who are involved in a potential response receive specific training and guidance about safeguarding private information in accordance with applicable laws.
The privacy of student education records will be protected in accordance with the University’s policy for compliance with the Family Educational Rights and Privacy Act (FERPA) and state law protections. Access to personnel records is restricted in accordance with University policy and state law.